Policies & Procedures

Disclosable Pecuniary Interests (DPI’s)

Town Council members are required to formally disclose pecuniary interests of both themselves and their spouses in line with the Localism Act 2011. The Act requires that members disclose details of employment, property ownership, contract or tenancies with the council, sponsorship, or shareholding.
DPI’s must be disclosed within 28 days of election. If not already disclosed, a member must disclose a DPI at any meeting at which an item affecting a DPI is being considered. Any new DPI’s must be disclosed to the Monitoring Officer within 28 days.
Member’s must not participate or vote in any discussion where a DPI is present, unless prior dispensation permitting this has been provided.
If without reasonable excuse a member fails to comply with these rules, they may be found guilty of an offence which is liable to a maximum fine of £5,000 and disqualification of up to five years. The Monitoring Officer at Dartford Borough Council publishes all the Town Council DPI’s (click here)
The Town Council has adopted the following Policies and Procedures to ensure good practice and promote transparency of council activities. Please click on the link to view each Policy, alternatively all Policies and Procedures can be viewed by appointment at the Town Council Offices. These Policies are reviewed each year at the Annual General Meeting (in May).
GENERAL POLICIES
Action Plan 2023-2024
Members Code of Conduct
CCTV Policy
Member Officer Relations Protocol
Child Protection Policy
Memorial Policy
Civic Protocol
Metal Detector Policy
Community Engagement Strategy
Policy for use of Parks and Open Spaces
Complaints Procedure Policy
Recording of Meetings Policy
Complaints Handling Procedure Policy
Risk Management Policy
Financial Regulations
Standing Orders
Investment Strategy Policy
Terms of Reference
Media Policy
Tree Management and Planting Policy
Investment Strategy Policy
STAFFING POLICIES
Absence Management Policy
Jury Service Policy
Assaults on Staff Policy
Pension Policies 2013 LGPS Regulations
Capability Procedure Policy
Redundancy Policy
Dignity at Work
SmokeFree Policy
Equal Opportunities Policy
Staff Disciplinary Procedures Policy
Family Leave Policy
Stress Policy
Grievance Procedure
Training & Development Policy
Health and Safety Policy
Whistleblowing Policy
GDPR POLICIES
Acceptable Use of IT Policy
Document Retention Policy
Breach Notification Policy
Information Security Policy
Data Protection Policy
Publication Scheme inc Schedule of Charges
Data Protection Training Policy
Subject Access Request Policy
Data Retention and Disposal Policy
Privacy Policy
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Graham Blew, Town Clerk, Council Offices, The Grove, Swanscombe, Kent DA10 0GA
info@swanscombeandgreenhithetowncouncil.gov.uk
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