Opening Hours:
Monday9.30am to 4.00pm
Tuesday9.30am to 4.00pm
WednesdayBy appointment only
Thursday9.30am to 4.00pm
Friday9.30am to 4.00pm
Our Address:
Council Offices
The Groves
Swanscombe
Kent
DA10 0GA
01322 385513

Policies & Procedures

Disclosable Pecuniary Interests (DPI’s).

Town Council members are required to formally disclose pecuniary interests of both themselves and their spouses in line with the Localism Act 2011. The Act requires that members disclose details of employment, property ownership, contract or tenancies with the council, sponsorship, or shareholding.

DPI’s must be disclosed within 28 days of election. If not already disclosed, a member must disclose a DPI at any meeting at which an item affecting a DPI is being considered. Any new DPI’s must be disclosed to the Monitoring Officer within 28 days.

Member’s must not participate or vote in any discussion where a DPI is present, unless prior dispensation permitting this has been provided.

If without reasonable excuse a member fails to comply with these rules, they may be found guilty of an offence which is liable to a maximum fine of £5,000 and disqualification of up to five years.

The Town Council has adopted the following Policies and Procedures to ensure good practice and promote transparency of council activities. Please click on the link to view each Policy, alternatively all Policies and Procedures can be viewed by appointment at the Town Council Offices. These Policies are reviewed each year at the Annual General Meeting (in May).

Action Plan 2017  – 2018 

Assault on Staff – Code of Practice

Capability Policy

CCTV Policy

Child Protection Policy

Civic Protocol

Complaints Procedure

Complaint Handling Procedure 

Data Protection Policy 

Dignity at Work : Bullying & Harassment Policy

Document Retention Policy

Equal Opportunities Policy

Family Leave Policy

Financial Regulations

Grievance Procedure

Health & Safety Policy Statement

Information Security Policy

Investment Strategy

IT Policy

Jury Service

Media Policy

Members Code of Conduct 

Publication Scheme inc. Schedule of Charges ( FOI)

Risk Management Policy

S&G Community Engagement Strategy

Staff Disciplinary Procedure

Standing Orders

Stress Policy

Whistleblowing Policy

LGPS Employer Policy Decision

Recording, Filming, Photographing and Broadcasting Meetings Policy

Terms of Reference

Training / Learning and Development Policy